Minutes, 2009-2011

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Minutes of Meetings 2009-2011

President’s Meeting – May 4, 2011

President’s Meeting

May 4, 2011

Fallon Elementary School

  1. Welcome: Janine DelVecchio welcomed all in attendance and thanked everyone for attending the meeting. The meeting was called to order at 7:04 pm.
  1. Karen Stack made a motion to waive the reading of the minutes and Frances Galli seconded. All were in favor and motion carried.  Christine Salzone made a motion to accept the minutes and Karen Stack seconded. All were in favor and motion carried.

Officer Reports:

    1. President: Janine DelVecchio All chapter nomination committees should be completed. Please email your slate as soon as it is approved at your meeting. Please also post it on your website and send a hard copy out before your population votes. Anybody that is serving a 3rd year in the same position needs a waiver, which also needs to be voted on.
    2. 2nd Vice President: Fran Cook explained that when your chapter needs a raffle permit please allow 18 business days minimum.
    3. Treasurer: Joyce Morandi reported that all excess funds needs to be voted on and recorded in your minutes. You should only be fundraising to support your budget and should not end the year with excess. Remember, do not over fundraise.  If your chapter would like to vote $2000 as start up money for the next fiscal year, that is acceptable. All other overage needs to be voted on and motions need to be in minutes. All old escrow money needs to be revoted annually.
    4. Corresponding Secretary: Karen Marron had no report.
  1.     Recording Secretary: Jamie Lillis had no report.
  1. Wayne Day: Janine explained we are in need of volunteers for Wayne Day to help with the booth. Wayne Day will be held on June 5th. She reminded everyone that each school is to submit a poster to decorate the booth. The posters will be picked up on the Wednesday before by Jamie Lillis, please leave with your school secretary.
  2. Principal Ethan Mayan reported on the details of each school happenings. The children, staff and PTO’s have been extremely busy and everyone is looking forward to a great end of school year.
  3. Reminder of by-law change from our last meeting regarding large events not being held in the March and April. Please see by laws for update.
  1.  At our last meeting, we informed everyone we were picking the next calendar raffle recipients.  After drawing names the 2012 winners are 1. Anthony Wayne, 2. Pines Lake and the alternate is George Washington.
  1. Browse and Shop: We are looking for a manager for the Browse and Shop for $10 an hour. This money raised at the shop goes directly to our scholarships. Please email Janine or Wayne Council if you know anyone interested in the position. We are hoping to appoint someone by June so they can be trained. Please ask at your next meeting.
  1. Adjournment. Maria Beilas made a motion to adjourn the meeting and Stacey Lupo seconded. All were in favor and the motion carried. The meeting was adjourned at 7:40 pm.

Council Meeting – May 4, 2011

Wayne Council of PTO’s

Council Meeting

May 4, 2011

Fallon Elementary School

1. Welcome: Janine DelVecchio welcomed and thanked everyone for coming. The meeting was called to order at 8:04 pm.

Nomination Committee Report: Eileen Albanese gave the nominating committee report. The nominating committee was comprised of Janet Schulman, Karen Stack, Suzanne Koransky, Denise Gonella and Eileen Albanese. The slate of officers for the 2011-2012 school year are as follows:

Co Presidents: Janine DelVecchio and Karen Marron

Vice President: Fran Cook

Treasurer: Joyce Morandi

Assistant Treasurer: Stephanie Fenske

Corresponding Secretary: Jamie Lillis

We are still looking for a co-vice president and a recording secretary. Joyce Morandi needed a waiver to complete a third term. Eileen Albanese made a motion and Stacey Lupo seconded. Motion passed. At that time there was a nomination from the floor. Leslie Fishgrund for recording secretary. A motion was made by Maria Bellas to approve the slate of officers and Vicky Struyk seconded. All were in favor, and motion carried. The new officers were installed.

2. Officer Reports:

A. President: Before, the council meeting, the presidents had their meeting and therefore all reports had already been given. At this time, Janine reported, Laura Stinziano and Robyn Kingston resigned and Karen Marron was appointed the Co-President of Wayne Council of PTOs.

B. Treasurer: Christine Salzone made a motion to accept the budget, Lisa Silva seconded. All were in favor, motion carried.

E. Corresponding Secretary: Karen Marron: No report

F. Recording Secretary: Jamie Lillis reminded everyone to please read the minutes before each meeting as we will be voting on them. The minutes are posted on the council website. Maria Bellas made a motion to waive the reading of the minutes and Frances Galli seconded. All were in favor. Maria Bellas made a motion to accept the minutes, Karen Stack seconded and all were in favor. Motion carried.

3. Committee Reports:

A. Wayne Day: We are in need of volunteers for the Wayne Day booth to help out throughout the day.

B. Wayne Alliance: Jamie Lillis reported the basketball game was a huge success and thanked all the PTO’s for their generous donations.

C. Food Bank- We have had a lot of great response this year with donations. The bank is very well stocked, please mention this to your school nurses. Thank you to all the chapters for a successful year.

D. Project Graduation: Both schools are starting to wrap up this year, and looking forward to a great party.

E. SPA: Karen Stack reported that all committee forms are sent out for next year. There is one more workshop, she will send us details.

F. Browse and Shop is having a 50% off sale.  The shop is looking for old jewelry, perfume, and household items. We are always looking for volunteers. The Browse and Shop is open Tuesday, Wednesday, Thursday and Saturday’s 10-2.

Administration Reports:

Dr. Sloan thanked everyone for their interest in writing letters on the budget. The PTO support is very valuable and she appreciates it. The parent presentation of Literacy by Design was held at Terhune school, it was a informative night to the parents.

Wayne Education Association Report: Edda Ferrante thanked the PTO’s for working on a letter campaign and making an impact.

Departments

A. Health Services: Suzanne Koransky explained it has been difficult to get coverage for substitute nurses for all the field trips. She also spoke about the BE Proud program and the 8th grade transition program.

 

Old Business- No old business.

 

New Business: No new business.

Janine DelVecchio thanked everyone for attending. Maria Bellas  made a motion to adjourn the meeting and Ruby Stansfield seconded. All were in favor. Meeting adjourned at 8:58 pm.

Presidents Meeting March 30, 2011

President’s Meeting

March 30, 2011

Board of Education Building

  1. Welcome: Janine DelVecchio welcomed all in attendance and thanked everyone for attending the meeting. The meeting was called to order at 9:10 am.
  2. Maria Bellas made a motion to waive the reading of the minutes and Denise Lynch seconded. All were in favor and motion carried.  Vicky Struyk made a motion to accept the minutes and Frances Galli seconded. All were in favor and motion carried.
  3. Officer Reports:
    1. Acting President: Janine DelVecchio reported that she will be the acting president while Laura Stinziano and Robyn Kingston pursue seats on the Board of Education. Pending results of the election, will determine if they will return. In the meantime if you have any questions please direct them to Janine.
    2. 2nd Vice President: Fran Cook explained that she needs copies of all reports submitted after events requiring raffle licenses. All reports can be completed online with the exception of off premise 50/50.
    3. Treasurer: Joyce Morandi had no report.
    4. Corresponding Secretary: Karen Marron had no report.
  1.     Recording Secretary: Jamie Lillis had no report.
  1. Wayne Day: Janine explained we are in need of a chair person for Wayne Day. Wayne Day will be held on June 5th. She reminded everyone that school is to submit a poster to decorate the booth. Janine will get back to everyone with the size of posters.
  1. Budget Presentations: All upcoming PTO meetings dates were discussed. We are looking to have a budget presentation during each schools meeting. We will let you know who will be attending before your date.
  1. Alliance Basketball Game is scheduled for Friday, April 29 at Wayne Valley.  All elementary presidents are reminded to get your baskets for the tricky tray together.  Tickets were delivered to schools’ secretaries.  This is the Wayne Alliance big fundraiser, please support. There are three winners for the event, the school with the most pre sold tickets, the best poster and the basket that brings in the most money.  Baskets will be picked up on Monday April, 25th.
  1. Candidates Night: Janine reminded everyone that Candidates Night is Tuesday April 5 in council chambers. Please remind your populations to join us or view on channel 77.  It will be from 7-8:30pm. Kim Essen made a motion to change opening remarks to 1 minute and closing statements to 2 minutes. Joyce Morandi seconded and the motion carried. Everyone agreed that we will keep the same format for this year and not institute any new changes. Kim explained this format works the best. Joyce Morandi made a motion to keep the format the same and Eileen Albanese seconded. There was one no vote.  Motion carried. As of now, council has 9 questions and will be reducing the number to 6.
  1. Janine dispelled all the rumors that are being discussed with the upcoming election. She explained how it was brought to council’s attention through teachers that we were not supporting the budget. A letter was written to the WEA explaining that we had not voted on supporting the budget yet, as the budget has not been finalized by the BOE. We received an email in return form Sean Spiller, and hopefully we can work this out. Janine also wanted everyone to know that as PTO goes, we are not a political organization, we, using our PTO titles, can not tell people how to vote or who to vote for.  Please be careful in sending out emails and any other form of correspondence.  If however, your executive board votes to support the budget, you may send out an email stating that, but nothing, may go home in the backpacks.
  1. Tricky Trays:  Council can not police these events because it is too difficult to manage.  Therefore after a lengthy discussion we will be adding to the bylaws one more item. Karen Stack made a motion to add to the bylaws there shall be no major event in March or April requiring ticket sales to attend the event or basket raffles as to not compete with project graduation. For example, Tricky trays, Bunco nights, Comedy nights, Vendor Nights and beefsteaks. All were in favor and the motion carried to add this item to the bylaws.
  1.  At our next meeting in May we will be picking the next calendar raffle recipients.
  1. The meeting was placed on hold while Mr. Roth, interim superintendent presented the 2011-2012 school board budget. He explained the main points and goals of this year’s budget.
  1. After the presentation, Joyce Duncan made a motion to support the 2011-2012 budget and Karen Marron seconded. A secret ballot vote was held. 14 in favor, 3 against and 2 abstained. Motion carried, and we support this years budget.
  1. Adjournment. Maria Bellas made a motion to adjourn the meeting and Denise Lynch seconded. All were in favor and the motion carried. The meeting was adjourned at 11:25 am. The next meeting is on May 4, 2011.

Council Meeting February 24, 2011

Wayne Council of PTO’s

Council Meeting

February 24, 2011

1. Welcome: Laura Stinziano welcomed and thanked everyone for coming. The meeting was called to order at 8:02 pm.

Laura introduced Mrs. McGrath and Dr. Sloan.  Mrs. McGrath and Dr. Sloan presented an informative report on the new math pilot program. All in attendance were impressed with the program and are hopeful it will be implemented in the new budget for this year.

2. Officer Reports:

A. Co-president: Before, the council meeting, the presidents had their meeting and therefore all reports had already been given.

B. Treasurer: Joyce Morandi made a motion to accept the budget, Karen Stack seconded. All were in favor, motion carried.

E. Corresponding Secretary: Karen Marron: No report

F. Recording Secretary: Jamie Lillis reminded everyone to please read the minutes before each meeting as we will be voting on them. The minutes are posted on the council website. Stacey     made a motion to waive the reading of the minutes and Lisa Silva seconded. All were in favor. Kayla Freer made a motion to accept the minutes, Joyce Morandi seconded and all were in favor. Motion carried.

3. Committee Reports:

A. Wayne Alliance: Laura Stinziano reported that the basketball game will be held on April 29th at Wayne Valley. She also informed everyone that she has been working very closely with the Alliance and was happy to report that all three middle schools are receiving an assembly called Ryan’s Story. It is a true story presented by John Halligan, father of Ryan who committed suicide after being bullied at school and on the computer. It is a very moving presentation. There will be 2 parent nights which you can also view the presentation, March 1 at GW and March 2 at Schuyler, both are at 7:30 pm.

B. CCW- Robyn Kingston reported that Children’s cultural workshops are well ahead of schedule and will be able to donate to scholarships.

C. Food Bank- Janine reported that the shelves are well stocked this year.  Thank you to all the schools who have done collections.

D. Project Graduation: Janine reported that Wane Valley’s Fashion Show and Trick Tray is April 7th and Wayne Hills is April 26th.  Both events are being held at the Venetian. Please try and support.

E. SPA: Karen Stack reported there was a great turnout to the recent event held by Spa at the jumpnaysium for all families.  Everyone had a great time. Spa is working on some great camps and sporting classes to be offered. Beth also added that Ryerson is getting a technology lab for students and she is working hard to bring disability awareness to the high school level.

F. Browse and Shop is having a 50% off sale.  The shop is looking for old jewelry, perfume, and household items. We are always looking for volunteers. The Browse and Shop is open Tuesday, Wednesday, Thursday and Saturday’s 10-2.

G. PGS: No one present to reprt.

 

4. Wayne Education Association Report: Eda is looking forward to working closely again with the PTO’s to pass the budget.

 

5. Departments

A. Health Services: Suzanne Koransky explained the free and reduced lunch guidelines. If a family fills out a waiver the nurse can act for that child. (supplementing field trips, and school related events). The Washington trip was brought up again, and Laura explained it is still being looked into.

 

6. Old Business- No old business.

 

9. New Business: Robyn Kingston explained that as a PTO we can not endorse or support any candidate running for the board of ed positions.  However, privately, you may do as you wish. If it comes up at a PTO meeting, remember we are not political and can not supprt one way or another.

 

A. Mr. Ceberio joined the meeting and informed everyone there will be a budget work session on March 1st, and a presentation on March 3rd at Wayne Valley.  It will be filmed for channel 77. There will be a date scheduled for Wayne Hills shortly.

 

Laura Stinziano thanked everyone for attending. Joyce Duncan  made a motion to adjourn the meeting and Maria Bellas seconded. All were in favor. Meeting adjourned at 9:27 pm.

 

Presidents Meeting February 24,2011

JFK Elementary School

 

  1. Welcome: Laura Stinziano welcomed all in attendance and thanked everyone for attending the meeting. The meeting started at 7:12 pm.
  2.  Jamie Lillis, recording secretary reminded everyone that the minutes are posted on the council website and to please review before the meetings. Mary Dudek made a motion to waive the reading of the minutes and Maria Bellas seconded. All were in favor and motion carried.  Kayla Freer made a motion to accept the minutes and Karen Stack seconded. All were in favor and motion carried.
  3. Officer Reports:
    1. Co-President:Robyn Kingston was happy to report that the council parent survey had 904 participants.  All PTO presidents will get a detailed email with results.  She thanked everyone for their time in completing the survey.
    2. 1st Vice President: Janine Del Vecchio let everyone know she has the bulk stamp if anyone is in need of it.
    3. 2nd Vice President: Fran Cook explained that when you need to apply for a raffle license, you should give yourself plenty of time.  It is taking approximately 4-6 weeks to receive. After each event, you must file the report with the township and state.  It seems many schools are not doing this.  When filing, there may be additional fees due because of the amount of money raised. ($20 for every $1,000 earned.) Robyn Kingston is going to look into getting the township to waive their additional fees.
    4. Treasurer: Joyce Morandi reported that the audit is complete. The new auditor we hired did an excellent job, and we were very pleased.  A few of the schools treasurers had to be contacted and reminded any check over $500 needs two signatures,  Also, we must make sure we are filling out 1099’s any stipend, tricky trays, fundraisers, 50/50 raffle winner over $600 needs to fill out a 1099. Joyce will be creating a form and emailing it to all treasurers.  The other new policy we must begin to follow deals with our tax returns.  There is a schedule for non profits, if we make $5000 or more, each school treasurer will have to report this.  Joyce will be sending this form to all treasurers.  The information for each event over $5000 profit, will need proper documentation of vendor information, % retained, how much vendor received, and what we made.
    5. Corresponding Secretary: Karen Marron had no report.
  1.     Recording Secretary: Jamie Lillis had no report.

 

  1. Tricky Trays: Robyn and Laura explained that council can not be the tricky tray police.  It is extremely difficult to monitor schools, therefore we all agreed on guidelines to follow. Although council does discourage, we are asking to not plan an event of this magnitude in the spring as to not conflict with any project graduation.   Tricky Trays should only be done for a capitol project ie. new playground, not to raise money for your budgets.  Also, no soliciting our local merchants. Fran will be monitoring raffle license applications as they are turned in, and will bring to council with any problems.

 

  1. Nominating Committee: All presidents should be starting to plan their committees. A nominating committee is composed of 3  chair people and 2 non chairs. The president appoints the committee and the executive board approves.  Robyn Kingston will send via email all presidents the guidelines as a reminder.  It is the president’s job to find successors for the future.  Everyone applying needs to fill out a form and the most important part of the process is the confidentiality of the committee.
  1. Alliance Basketball Game is scheduled for Friday, April 29 at Wayne Valley.  All elementary presidents are reminded to get your baskets for the tricky tray together.  Tickets will be delivered to schools secretaries 2 weeks before spring break.  This is the Wayne Alliance big fundraiser, please support. There are three winners for the event, the school with the most pre sold tickets, the best poster and the basket that brings in the most money.

 

  1. Old Business: No report.

 

  1. New Business: Questions for Candidates Night. Candidate’s night is scheduled for Tuesday April 5 at 7:00 pm. At this time Robyn and Laura excused themselves from the room because they are considering running for the open positions.  Janine DelVecchio, 1st vice president reminded everyone if they were planning to run, they must leave the room.  Joyce Duncan reminded everyone that the questions must remain confidential. Everyone discussed the best questions, and due to the conflict will not be posted in the minutes. If you have any questions, please contact Janine.

 

  1. Adjournment. Maria Beilas made a motion to adjourn the meeting and Stacey Lupo seconded. All were in favor and the motion carried. The meeting was adjourned at 7:58 pm. The next presidents meeting is March 30 at 9:15 at 50 Nellis Drive, followed by the superintendent meeting at 10:00 am.

 

President’s Meeting – November 17, 2010

 

Lafayette Elementary School

Welcome: Laura Stinziano welcomed all in attendance and thanked everyone for attending this meeting. The meeting was called to order at 7:36 pm.

SPECIAL REPORTS:

a.            Mrs. Cosmos, Principal of Lafayette, reported that all schools are doing great and having a very successful year.  She also wanted to thank the PTO on behalf of all the principals for their hard work.

b.    Beth Marmelajos of SPA wanted to thank all schools who have sent their $100 donation. This money is used to help fund the programs to benefit the special needs children.  Beth was also happy to report that there are come schools participating in a disability awareness day. She hopes all schools will run this type of program.  She informed everyone that there will be a special workshop held on December 2, 2010 from 7-9 pm at the Wayne Public Library. The program will focus on various agencies to help provide funding and services for individuals with disabilities.  Lastly, she was very pleased to announce that the Safety Town Special Needs Program was approved by the town for the summer and they are working on starting a middle school club for social skills.

  1. Minutes: Jamie Lillis welcomed everyone and reminded them to please sign in, and that the minutes are posted on the council website. Please remember to review the minutes before each meeting. Jamie Lillis made a motion to waive the reading of the minutes and Erica Strother seconded.  All were in favor and the motion carried.
  1. Officer Report
    1. Co-President Robyn Kingston reported that she sat on a special site-base superintendent interview session.  She was very appreciative, however she felt the proce ss was unproductive due to the lack of interactive participation. State mandated salary cap as well as the approval process from the County is making it very difficult for our district to fill this open position
    1. 1st Vice President Janine DelVecchio informed everyone she has the bulk mail stamp. It is used for doing large school mailings. We receive a cheaper rate.
    1. 2nd Vice President Fran Cook reported that she has the raffle license if anyone needs it to please contact her.
    2. Treasurer Joyce Morandi was pleased to announce that we hired a new auditor who is local and has a small firm. She feels confident that we will have better relationship with this auditor.  She also has emailed all school presidents and is awaiting all 2009-2010 documents and books for audit to begin.
    3. Corresponding Secretary Karen Marron is working on getting an article and pictures of the Browse and Shop into the Wayne Today to get some publicity.  They are having a half off sale.
    4. Recording Secretary Jamie Lillis had nothing to report.
  1. Old Business
    1. Tricky Trays: Robyn Kingston discussed that Council does not want to be the PTO police and we would like to work together adhere to guidelines that, as a group, we all agree to on behalf of tricky tray events.  She explained that some schools were upset as they abided by the PTO decision not to hold tricky trays yet another school went ahead any held one to fund their budget.  All PTO presidents in attendance, once again, discussed and agreed that Tricky Trays will be held to ONLY fund capitol projects; at not tome should a PTO host a tricky tray to fund their budget.  We need to support both high school’s project graduation and not inundate our local merchants with over solicitation.   We also agreed that, going forward, if we are to host and event (such as a vendor night or beefsteak) we can include a small raffle of under 50 baskets.  In this case, we can just solicit our parent populations and not local merchants.  Everyone in attendance was in agreement.  Robyn emphasized the importance of not over fundraising and being financially responsible for the organization.
    2. Joyce Morandi also said that we should not be carrying over excess funds at the end of the year.  The extra monies need to be allocated and everyone needs to live within their allotted budgets.
    3. Holiday Boutiques: Laura Stinziano reported that all schools boutiques are coming up and we are only to sell non-religious items. No Crosses or Stars of David, however Santa and Dreidels will be permitted. If you have any questions, please check with your principal.
    4. Survery Monkey: Robyn Kingston thanked all presidents for providing the parent survey questions and feedback for the survey. She then read all submitted questions to those in attendance and asked if there were any changes/input. The Board of Ed would appreciate the survey earlier this year and we will be working very hard to finalize the questions. Once complete, we are asking for the help of each president to distribute the survey via email to your population and a follow up reminder 2 weeks later.  Lastly, we will be looking into doing a reverse 911 and if everyone can attach the link to the survey to their schools website, we would appreciate it. Thank you for all your input and your support.
  1. New Business

a. Executive Boards:  Laura Stinziano stressed the importance of starting to recruit for your 2010-2011 executive board.  She explained that many of us are guilty of being a “lame duck” vice president, clarifying that those are the VP’s that have no interest in moving up. For the better of our organization we need to find people who want to be  move on to all positions.

b.Browse and Shop: The Browse and Shop has only 2 volunteers at this time, if anyone knows someone looking for a volunteer position, we will be happy to get them the information.

c.     PTO Emails- Recently we were contacted regarding principals wanting to approve all outgoing PTO emails.  Robyn and Laura clarified that we only need principal approvals of the information pertaining to the facts. ( If something is being held at school, the information needs to be approved not the email.)

d.    Fran Cook reported that she is involved in the Junior Women’s Club and a few years back the club made a Wayneopoly board game.  The club has excessive amounts of the game left and are interested in seeing if the schools would like to sell them and slpit the profits with the club. Two schools agreed to sell them at their vendor nights and boutiques.

  1. Question and Answer

A question was raised regarding the hardship cases and Laura and Joyce are looking into this and will be reporting back soon.

 

Also , it was agreed upon that we allow the middle schools to sell the three feeder schools the school spirit clothes so we don’t take away from their fundraising.

Lastly, Robyn wanted to let all presidents be aware there is a website www.foodtidings.com  It is a voluntary commitment where parents sign up to deliver food to parents who are sick or in need.

Laura Stinziano reminded everyone the Council New Year’s Party Stacy Lupo  made a motion to adjourn the meeting at 8:59 pm and Dawn Simone seconded.

 

COUNCIL MEETING    OCTOBER 27, 2010

 

Packanack Media Center

1. Welcome: Laura Stinziano welcomed and thanked everyone for coming. The meeting was called to order at 7:38 pm.

2. Officer Reports:

A. Co-president: Robyn Kingston was very pleased to announce that the Board of Education is in the final stages of interviewing for the Superintendent position.  She informed the group that The Wayne Council of PTOs has been invited to participate in a final round of interviews next week; Robyn was still unsure of the exact format.  She ensured everyone that although we are in desperate need of a leader for our district, we will not settle until we find a top notch candidate with strong leadership and communication skills.  We need to move forward and look for a candidate that can bring our district together…not divide it.

B. 1st Vice President: Janine DelVecchio informed everyone she has the bulk mail stamp.  She also explained when you need a Hold Harmless form competed for any vendor we hire for any event; she explained how ad when to complete the form.  It was also discussed how to obtain permits through the BOE; Ronnie Brass is the contact person at central office. The council is also working closely with Juanita Petty, Business Administrator, to revise the $1 million coverage vendors that just provide small (non-interactive) services. Presidents should retain a copy of all permits in case they are needed for an event.  If you need a certificate of insurance, please give ample time and send Janine an email a least two weeks in advance.  Janine also distributed a flow chart of when permits/certificates of insurance need to be obtained for events that are held both On and OFF premises.

C. 2nd Vice President: Fran Cook had a handout of an example of a correctly completed raffle license application.  The application must be submitted to the town that you will be holding your event in.  Three original forms must be completed and signed; you can get our license from Fran. A report must be filed by the 15th of the following month. Please send copies of reports to Fran.   OUR LICENSE MUST NOT BE HANDED OUT TO ANY OTHER ORGANIZATION (sports, etc.) as this could place us in jeopardy of having our license suspended or revoked.

D. Treasurer: Joyce Morandi absent. Robyn Kingston asked everyone to please review the proposed budget for the year. Mr. Jimenez inquired about the firm who handles our audits; we will follow-up with him regarding the contact information.  Erica Struthers made a motion to approve the budget, Ken Lang seconded and all were in favor – Motion carried.

E. Corresponding Secretary: Karen Marron: No report

F. Recording Secretary: Jamie Lillis reminded everyone to please read the minutes before each meeting as to be prepared to vote at the next meeting. The minutes are posted on the council website. Staci Lupo made a motion to waive the reading of the minutes and Christine Salzone seconded. All were in favor – Motion carried. Maria Beillis made a motion to accept the minutes, Karen Stack seconded and all were in favor – Motion carried

3. Committee Reports:

A. Wayne Alliance recently held their Reality Tour. Laura Stinziano reported that the program was very well received.  The program is a Drug and Alcohol awareness program where High Students acted out the daily life of an addict.  At the conclusion there were two recovering addicts as speakers who shared their experience.  The Wayne Police provided a Q&A as well. The Wayne Alliance is would like to continue this program annually and hopes for it to be a mandatory 8th grade program.  The Alliance meets the 3rd Wednesday of the month at 1:00pm in the health office.

B. Children’s Cultural Workshops- Robyn Kingston reported that the fall session has over 220 children registered.  Again this year, Victoria Trentacost is doing an outstanding job directing this program. We should once again, be able to raise quite a few scholarship donations.  We are also adding new educational (but fun) classes for the Winter session; A math/computer class is in the works.

C. Food Bank- Janine reported that there have been 37 requests have come in already this year.  The shelves were bare and she thanked Terhune for having the 1st drive and restocking the shelves.  Packananck’s food drive is next week.  Please call Janine before you make your flyer to see what the pantry is in need of. It seems that one-day food drives bring in more food than a month long drive.  All of the schools in district use the food bank…it is not just a select few.  The program is confidential and our contact person is the school nurse; many thanks to our nurses and Suzanne Koransky for all their hard work.

D. Project Graduation: Janine DelVecchio reported that Wane Valley is still in need of an Overall.  Ruby Stanfield will try to find a person for fill this position.

E. SPA: Karen Stack spoke how well the Special Needs Safety Town program went.  All schools were reminded to please submit their SPA donation if they have not yet done so. This year we have added special needs cultural workshop classes; children are really enjoying the sports clinic and bike riding classes.  The next meeting is 12/2 and it will be held at the public library regarding IEP’s.

F. Browse and Shop is doing great. It is open Tuesday, Wednesday, Thursday and Saturday from 10-2. They are always looking for volunteers and donations.  Audrey Crowe is managing the shop again this year and doing a great job. We will forward a flyer to all PTO’s to filter through the schools via emails.

G. PGS: Diane reported they had their first meeting of the year on 10/13.  They are looking forward to Dr. Paynor from MSU Gifted on 11/8 at 7:30 pm at the public library.

4. Administrative Reports:

A. Mr. Campbel is very excited that they are moving along with the hiring of the new superintendent. They have a few very viable candidates and are looking to wrap up the process by November 2. He has enjoyed his time on this job and it is a great school system.  He thanked the PTO for all their support. A question was raised regarding the fees for clubs and sports.  Joyce Duncan questioned where the money is going because parents are confused as to where the money is being allocated. Bob Ceberio explained that the fees off-set sports expenses.  However, the fees do not even come close to largely subsidizing the programs.

B. Dr. Sloan is very excited about the new Language By Design program. Implementing has gone smoothly and there is much excitement and commitment from the teachers.  The program is off to a great start. The next Professional Development Day is this week and focuses on Readers, Writers Workshop Models. She also discussed the Pilot Math program. They are doing an extensive analysis of the program.

C. Mrs. Gagliardi gave the Principal reports. All schools are very busy and all are doing great. She also thanked her PTO for all their hard work.

5. Board of Education:

Bob Ceberio – President, reported that they are very pleased with the superintendent search. He also stated that Juanita Petty and James Jimenez are already looking closely at the budget for next year.  The budget is being prepared with a 2% cap focusing on no state aid.  Robyn Kingston asked Bob if he could please explain how items were put back into the budget after they were reportedly cut. It was explained that there was an extensive amount of breakage (retirees leaving at higher salaries to new hires at a lower rate on the scale); much more than was anticipated and this off-set many expenses.   There will be negotiating this year with the teacher’s contracts.  We are also looking to keep as many children in the district as possible.  All administration took a zero percent increase and are also paying into their benefit packages.

6. Wayne Education Association Report:

Eda Ferrrante reported that all elementary children will be receiving a WEA Trick or Treat bag with safety rules on them.  They are also looking forward to working with the PTO and Board of Ed in the search for the new superintendent position. She is also hoping we can coordinate our efforts to pass the budget this year, we did a great job last year working together.

7. Departments

A. Health Services: Suzanne Koransky reported that Camp Warwick is up and going great. Three schools are scheduled for the fall and the rest to follow in the spring.  The Be Proud program is also underway and going strong.  Suzanne also thanked the PTO’s for helping out with the food banks.

8. Old Business

A. Tricky Trays: At the last president meeting it was discussed that all schools should refrain from holding a tricky tray unless it is for a capitol projects.  Schools should not be having a tricky tray for budget fundraising.  Project graduations counts on their tricky trays as their main fundraiser and our local vendors are being over solicited by everyone else.  We will be discussing this further at the next President meeting.

B. Scholarship and Honors Board: Wayne Council of PTOs is happy to report that we have been given 1 seat in addition to the Valley and Hills representatives.  We donated over $32,000 last year and we would like to make sure we are being financially responsible.

C. Website: Paulette Collins has been doing an outstanding job training all the schools on training our PTO members on how to maintain our website page. We would like to thank her for her time.

9. New Business

A. Survey: We would like to thank the presidents for submitting the questions for the survey. We will be coordinating the survey shortly and need all of our PTOs to help us get the survey to our parents.  This served as a very effective communication tool last year; our parents were heard and the board value the information we presented.

B. Online Contests: We do not need any special approval from the board to enter a contest. We can post it on our own school website.

C. Hardship: We wanted to review the policy regarding hardship cases. Mr. Ceberio explained that the state established the formula for this federally funded program.  The board has a fund set up for special circumstances for hardship.  The Washington trip was a major concern because of the sizable impact and financial burden on parents.  Ruby Stanfield explained that her fee to parents is higher than her travel agency charged. We will investigate this and report back.

D. Bullying: Robyn Kingston expressed concern with our “Zero Tolerance to Bullying” policy, as it does not appear to be effectively or consistently implemented. Bob Ceberio explained that the state of New Jersey is trying to pass a No Tolerance policy. The BOW will be reviewing this topic this at the next PWS.

Laura Stinziano thanked everyone for attending. Ruby Stanfield made a motion to adjourn the meeting and Bob Ceberio seconded. All were in favor. – Motion Carried. Meeting adjourned at 9:17 pm.

 

 

PRESIDENT’S MEETING – SEPTEMBER 22, 2010

 

Welcome

Laura welcomed all in attendance and thanked everyone for attending this meeting. The meeting started at 9:05am. Maria Beilis and Janine DelVecchio motion and second to waive the reading of the minutes; motion carried. Joyce Moradi and Fran Cook motion and second to accept the minutes; motion carried.

Officers Reports

1.    Co-Presidents: Robyn reminded all that council combines meetings for everyone’s convenience and that the council members are here for chapter boards if they are in need of assistance or guidance.

2.    Vice Presidents: Janine mentioned bulk mail stamps are available through her. If you are doing a mailing for over 200, get the bulk stamp, fill out the form and take to back of the Post Office. You will need a PTO check for payment. The postal location has recently changed, Janine will research and we will send an updated email.

Any event outside of your school and after school hours will need a Certificate of Insurance issued. Please allow two week for processing and email Janine DelVecchio your information

Raffle License administration will be handled by Fran Cook. Please contact Fran for assitance when running ANY raffle. 3.    Treasurer Report: Joyce stated that we have six schools with new treasurers. Training went well. New Scholarship cards are available and make great gifts for various occasions. There was some discussion on the format of the PTO Cash Receipt form that was sent to all PTO Presidents.

4.    Corresponding Secretary: Karen Marron distributed two thank you notes from seniors who received scholarships last school year.

Old Business

1.    Hold Harmless – We are coordinating a list of approved vendors. We did receive recommendations from several Presidents; please let us know of any vendors that have not provided services to our satisfaction and you would not use in the future. You must include the original signed hold harmless contract and certificate of insurance (from vendor) with all permit applications. Please submit all requested information with the permit so the BOE has all information and there is not a need for follow-up.  Please provide specific details of your event including all vendor services.

2.    Website – Tim Carlin suggested that all PTO chapters should use the BOE website which contains a PTO chapter link for each school. We would need a PTO representative from each school to be trained and maintain the PTO website. All Presidents were instructed to find a parent volunteer from their school and report this persons contact information to Council by next week.  Furthermore, it was recommended that each President or VP attend the training session as well. Robyn Kingston will research the process for posting information. Tim will coordinate dates for the training. We will provide a morning and an evening training to accommodate parent schedules. Linda Marchesini explained that JFK has their own independent website and wanted to know if f Tim Carlin could set-up a link on the BOE site to direct parents to JFKPTO.com. GW has a PTO page set-up on fusion. Council suggested exploring an independent site so we are not dependent on the BOE.  It was decided to try the BOE site and report back mid-year. The BOE has two sites, one is for the schools and one is PTO. The principal is responsible for finding someone to update the school portion of the website.

New Business

1.    Calendar Raffle – We reviewed a previous motion on the calendar raffle (Nov 19, 2009 President’s meeting):

“Two schools  will be selected for each calendar year, the calendar year runs from January 1 to December 31, will be pulled each June with one alternate.  The alternate will get the license only if the membership of the awarded school turns down the fundraiser.  The two schools awarded the license will have to abstain from the following year.” The motion was made by Karen Marron, seconded by Janine DelVecchio, the vote was unanimous and the motion carried at that Nov 19th meeting. The two schools chosen for the 2010 Calendar year were:  Theunis Dey and Schuyler Colfax Middle School and George Washington Middle School as the Alternate.

All agreed to revise that motion. Christine Salazone made the following motion: Once a school has been drawn for a calendar raffle, that school is not eligible to be placed back into the lottery until each elementary and middle school has been selected for a calendar raffle license. Furthermore, if a school volunteers to withdraw their name for the given year, that school will be eligible the next year. Two schools and one alternate will be drawn. The alternate will be awarded the raffle license only if the awarded school turns down the calendar raffle option. Joyce Morandi seconded the motion.

Discussion: Calendar year is Jan – Dec. After much discussing, it was decided to readdress the actual lottery drawing date during our March 30th president/superintendent’s meeting. We explored the customary profit each school can earn with a calendar raffle.

The vote was taken, it was unanimous and the motion carried.

All Elementary and Middles School Presdients were canvassed to their interest in being part of the lottery drawing.  The interested schools were: AW, GW, Fallon, JFK, Pack, Pines, Randall, and Ryerson. Joyce Morandi drew the first school, which was Fallon. Christine salzone from Fallon drew second school which was Packanack. Mary Dudek from Packanack drew the alternate which was Ryerson.

2.    Survey – Robyn reminded all about the budget survey we launched last year and how success this endeavor was; it provided a venue to parent feedback which the BOE did take into consideration when preparing the budget; over 1,000 parents participate. We would like to launch another survey this year. Please meet with your executive boards and discuss what questions yo would like to include in the survey. Please email questions before Oct 27th. We will discuss the survey at the next meeting.

Question and Answer

Back to School Nights- Linda Marchesini at JFK asked how dates were selected. Although Elementary, Middle and High Schools are supposed to each be held on different weeks of the month, it did not follow that format this year. There were conflicts with the Jewish holidays that made scheduling difficult. Laura and Robyn will research this and follow-up at next meeting. The principals are the main source of scheduling these meetings and they need to ensure that their selected date does not interfere with their feeder schools.

Maria motioned to close meeting, Janine T. seconded. Motion was carried.

 

 

COUNCIL MEETING – May 5, 2010

Theunis Dey Elementary School

The meeting was called to order at 7:55 pm.

1. Welcome: Robyn Kingston and Laura Stinziano welcomed the group for attending this meeting.

2. Officer Reports

a.                      Robyn Kingston thanked everyone for playing such a critical role in helping to pass the budget.  Robyn then introduced the newly formed committee, Parents of Gifted Students (PGS). Diane Douthat and Ken Lang were introduced and spoke about the purpose and goals of the committee.  Diane and Ken thanked the Wayne Council of PTO’s and Karen Marron for all of their help in getting this committee formed.  The committee is open to all parents of K-12 students and hopes to partner with the district to evaluate and enhance programs for Gifted Students.  The committee is not only intended for the academically gifted but also for gifted in arts and music.  A question and answer period was held. The first a meeting will be held on Friday, May 14, 2010 at 8 pm at JFK in the music room; please notify all parents.

b.                     Janine DelVecchio has the bulk mail stamp and raffle license.

c.                      Karen Marron JFK and SOA held a Wendy’s night to raise funds for the Council Food Bank for flood relief.  They raised over $700.

d.                     Joyce Morandi presented the treasurer’s report. Eileen Albanese made a motion and Denise Lynch seconded.  All were in favor.  Joyce also reported that we have approximately $30,000 for scholarship money.

3. Committee Reports

a. Wayne Alliance- Laura Stinziano reported that the basketball game was a success. All schools were thanked for a great job done in supporting the event.  The three winning schools were JFK for most ticket sales, Pines Lake for best poster and Terhune for most raffle tickets in tricky tray basket.  Officer Marc will be contacting the school principals to set up a date for the ice cream parties.  Rock Fest thanked the Wayne Council of PTO’s for their donation for sponsorship.  Laura also discussed the safe home pledge being included in the middle school directories. The form will be included with the back to school packets and the families that accept the pledge will have an star next to their name in the directory representing they are a safe home  (no drugs or alcohol will be there for the children and there will be a parent home). Alice Scheiner made a motion to include the safe homes in the directory and Denise Lynch seconded. All were in favor.

b. Children’s Cultural Workshop- Robyn Kingston reported that the spring session had a record breaking enrollment.  They are looking into a middle school level cooking class to offer since the Home Economics program was cut from our district offering.

c. Food Bank-  Jeanine DelVecchio reported that to date 127 orders have been      delivered.

d. Project Graduation- There are full committees at Wayne Hills and Wayne Valley is in need of a Project Graduation overall.

e. SPA- Karen Stack reported on a workshop being offered to kids with special needs teaching them how to ride a bicycle. SPA is subsidizing some of the fees. On 5/27 there will be a workshop at the Wayne Public Library at 7pm. It is open to the public.  Please promote at your PTO meetings.

f. Browse and Shop- Robyn Kingston happily said there is a lot of great merchandise at the shop.  The Berkshire Hanes outlet donated many articles for the flood victims.  Please help promote within your chapters and we are always looking for volunteers.

4. Administration

a.     Dr. Sloan thanked everyone for passing the budget.  She really values how everyone worked together.  Each school will have a presentation regarding Literacy By Design, to explain and promote this program.  Dr. Sloan is available anytime, please call her. Karen Marron asked about Mr. Hawkins retirement and its effects on the outdoor programs.  At this time, the Board is working hard to replace this position.

b.     Dr. Russomanno thanked everyone for passing the budget on behalf of all elementary principals. She discussed the current themes throughout the district; May is resistance. The children are learning about sticking things through and how to stay calm during testing.   She also expressed how many of our schools raised funds for our flood victims.

c.      Board Of Education- Robert Ceberio thanked everyone for passing the budget.  He thanked the Wayne Council for the extremely valuable survey.  It was a very effective tool while preparing for the budget.  If you have any questions or concerns, please email the board.

6. WEA-

Thank all for helping pass the budget.  They are so grateful for all the help.  Thank you for co-hosting the budget-stting presentations.  The WEA is looking forward to working with the Wayne Council of PTO’s in the future.  They also thanked the school PTO’s for the teacher appreciation week. It was greatly appreciated.

7.Department Reports

Suzanne Koransky also thanked the community for passing the budget.  She just held a nurse’s meeting and she is happy to report there is no more daily surveillance of H1N1 in the schools.  School Nurse’s Day is next week.

8. Old Business- None

9.New Business

a. Nominations- The new slate of officers was presented by Eileen Albanese.  She thanked everyone for their time and dedication to the board.

The new slate for 2010-2011 is a follows:

Co Presidents Robyn Kingston and Laura Stinziano

1st Vice Presidents Janine DelVecchio and Kim Essen

Treasurer Joyce Morandi

Assistant Treasurer Carolyne Masters

Corresponding Secretary Karen Marron

Recording Secretary Jamie Lillis

Christine Salzone made a motion to accept the new slate.  Kim Amerkamian seconded, all were in favor.

A motion was made to adjourn the meeting at 8:35pm by Maria Bellas  and was seconded by Janine DelVecchio. All were in favor.

President’s Meeting – March 31, 2010

 

President’s Meeting

March 31, 2010

Board of Education Building

  1. Welcome: Laura Stinziano welcomed all in attendance and thanked everyone for attending this meeting. The meeting started at 9:09am. Laura reminded everyone that the minutes are always posted on the council website.  Denise Lynch made a motion to approve the minutes and Maria Beillis seconded.  All were in favor and the motion carried.
  2. Officer Reports:
    1. Co-President: Robyn Kingston thanked all the elementary school parents for attending and promoting the budget movie nights.  The movie nights were very successful with over 300+ us parents attending and 400+ children.  A special thank you to the WEA and all of the teachers who supported this great evening. Joyce Duncan raised concerns as to why the middle schools were not invited to attend .  Robyn pointed-out that the meetings were geared toward elementary parents as this group, unlike middle and high school parents, cannot leave their school age children home alone so they can attend a PWS or Board Meetings; there were 4 of these such meeting  within the last 4 weeks.  In addition, Administration will be hosting 2 upcoming budget meetings as well. Robyn also informed everyone that the Browse N Shop is working hard to support our families that were affected by the flood.  Berkshire Hanes donated clothes and the Browse N Shop has vouchers for those families.
    2. Janine DelVecchio reminded all that she has the raffle license and bulk mail stamp if needed.
    3. Karen Marron is in possession of the certificate of insurance. You can obtain it by sending her an email.  Karen also reported that she emailed all the presidents the TREPS $100 coupon. Congratulations to Schuyler for winning a free TREP for the school. On April 29 from 4-8 JFK has paired up with Wendy’s and all moneys earned will be donated to storm relief.
    4. Joyce Morandi happily reported that all bills are paid.
    5. Kim Essen is will again be hosting Candidates Night on March 31st; a representative from the League of Women Voters will the moderator.
  1. Scholarship and Honors Board: Robyn Kingston reported that we are all working very hard in trying to maximize our profits for scholarships through the Browse N Shop and Children’s Cultural Workshops.  Laura Stinziano and Robyn looked into the scholarship process after receiving formal complaints.  It was discovered that the process was not a blind process, there was a confidentiality issue as well as a few other issues.  Mr. Zambrano has been chairing this committee for a very long time in a volunteer capacity (no stipend), and we thank him for all his hard dedication and work.  Laura and Robyn had many meetings with administration as well as the Education Committee; they requested an additional  position be added to the S&H board to represent Council.  This request was denied by the Education Committee and Council was misdirected on next steps.  Robyn and Laura then met with both High School PTO presidents and it was determined that the Wayne Hills and Wayne Valley boards will appoint their own representative this year.  We will go back to the Education Committee and submit another request for an additional position on the S&H board.  Eileen Albanese thanked Laura and Robyn for all their hard work in resolving this issue and stated that Wayne Valley was in agreement with and supported their efforts .
  1. Nomination Process- When sending out nomination forms , please remember to include all positions on board.  Existing officers still need to fill out a form for a position.  If you anticipate any problems, please call Robyn or Laura and they will come to your meeting.  Remember to send out your new slate of officers 1 week before meeting so everyone can vote. The nomination process should be confidential. Your principal, nominating chair or any council member can swear in your new officers.
  1. Old Business-none
  2. New Business- Laura Stinziano spoke about the Wayne Alliance Rockfest.  It is a great alcohol and drug free evening for high school students to go listen to all the local bands perform.  It is a free event. Laura suggested we become a sponser for $250.00 for the event and our name will be on the t-shirt.  Dawn Makowski made a motion and Alyse Halligan seconded. All were in favor and motion carried.

Jamie Lillis spoke about the Wayne Alliance Basketball Game which will be held on April 23, 2010 at Wayne Valley.    The Alliance is again running 3 contests for whichever school has the most pre sale tickets, best poster and most money raised baskets for tricky tray will win an entire school ice cream party.  Please have your baskets ready for pick up no later than Friday April 16.

Alice Scheiner shared a new initiative at Schuyler Colfax – the virtual backpack.  Schuyler will be sending all flyers out electronically for the upcoming school year.  The program costs $1000.  Joyce Duncan reported that Anthony Wayne is mostly green already.  Janine informed everyone about school notes and that it is a free website you can use.  Alice will update us all on the progress of this program.

Valerie Silvstri made a motion to adjourn the meeting  at 10:08 am and Maria Beillis seconded, all were in favor.

 

 

 

President’s Meeting – February 2, 2010

 

Wayne Council of PTOs – President’s Meeting

February 3, 2010 from 7:00 pm – 8:00 pm

Randall Carter School

The meeting was called to order at 7:10 pm.

1. Welcome: Laura Stinziano welcomed and thanked everyone for attending this meeting. She noted that Recording Secretary Jamie Lillis was not present and Karen Marron, 2nd VP, would be taking the minutes.

2. Minutes

Karen Marron reminded everyone to sign in and asked for a motion to waive the reading of the minutes. Becky Steiner made a motion to waive the reading of minutes and Maria Beilis seconded; motion carried. Maria Beilis made a motion to accept the minutes and Becky Steiner seconded; motion carried.

3. Officers Reports

Co-President’s Report: Robyn Kingston explained that PTO board election time for 2010-2011 school year is almost upon us. Please reach out to your parent population to recruit interested PTO members. This process will start in March.

Vice-President’s Report: 1st VP- Janine DelVecchio wanted everyone to know she had the bulk mail stamp and raffle license available.

2nd VP – Karen Marron said to contact her for Certificate of Insurance requests. COI’s are required for any off school property event.

Treasurer’s Report: Joyce Morandi announced the new scholarship cards are now available and if anyone would like to purchase, please contact Joyce. The cost is $50 for 10 cards.  Joyce expressed concerns about how schools are turning in their PTO Membership lists; there is not enough detail. Lists need to include last name, first name, address and child’s name.

Robyn asked Joyce to remind the co-presidents to send an email next year with this information. Include in reminder that membership deadline date is Nov. 30th except for new families moving into the district after Nov 30th.

Corresponding Secretary’s Report: Kim Essen was not present.

Recording Secretary’s Report: Jamie Lillis was not present.

4. Candidate Night Questions

Date for Candidate Night is possibly Wed, March 31, 2010. Reminder was made that Passover is March 29-30. Robyn stated that we would be deciding on two items tonight; 1) Questions to submit and 2) should questions be provided to candidates beforehand.

There will be 3 seats available. Terms are up for M. Polinik, C. Simon and B. Ceberio.

Potential candidate questions were passed out. Laura Stinziano asked “Does anyone like or dislike any of the questions?” Responses were:

Delete questions 5 & 8 – Dawn Makowski. Keep question 14 but reword it – Eileen Albanese (prior community involvement, what motivates you to run for BOE, how many budgets have you voted for in Wayne). All agreed on questions #20 and 29. All concerned about any candidate having a conflict to vote according to 18A; Dawn Makowski will get exact wording. Under 2007, questions 2 and 6 were good.

Laura Stinziano then asked “Do we supply questions to candidates beforehand?” Responses were:

Yes – Dawn Makowski. No – Eileen Albanese. Janine DelVecchio said to send all questions. Opinions were discussed both ways. Maria Beilis made a motion to provide all questions to candidates and Valerie seconded the motion. There was no additional discussion needed. Seven voted “yes” and eleven voted “no”. Motion was NOT carried. Questions will not be supplied to candidates beforehand.

Eileen Albanese suggested that the question be asked to one person then offered to others to answer if they had different comments. Then the next question would be asked to a different candidate and offered to others to also answer and so on. It was also suggested to pick a few more questions. Laura Stinziano asked everyone to reach out to your boards to join us at Candidate’s Night.

5. Scholarships and Honors Board – Robyn Kingston wanted to inform the group that procedural concerns where brought to the attention of Council and we have been working with the Scholarship and Honors Board to resolve and move forward.

Registration is up for Cultural Workshops. PTO Council is working hard to boost scholarships. We are working with scholarship committee to have more involvement in the scholarship process.

6. Old Business – None

7. New Business

Vana Pollack, from Lafayette, mentioned that the copy center will no longer copy school newsletters. She asked how other schools are handling this. Karen Marron stated that JFK puts theirs on the JFKPTO.com website. Janine DelVecchio talked about using their school website.

Jane from Packanack asked if the school (not the PTO) could have a bake sale for the 4th grade field trip and the 5th grade yearbook because it was grade specific. Laura and Robyn agreed that because it was school run and not PTO run it was fine as it did not fall under our jurisdiction.

Dawn Makowski stated the PTO is permitted to use the parent notification system if their principal gives permission. Bob Ceberio concurred. As a PTO member, you would write up what you want stated, get the principal’s permission and the principal would send the message to your specific school. Robyn and Laura suggested not to overuse the notification system and to only use it for very special events or announcements. Use your email distribution lists on a regular basis as the main resource for communications.

In conclusion, it was announced that three chip and dip bowls, compliments of Randall Carter, were being raffled off. All were asked to check under their seats for a raffle ticket. The three winners were given their bowls. Randall Carter was thanked for hosting and for the prizes.

Eileen Albanese motioned to adjourn the President’s Meeting and Maria Beilis seconded the motion. Motion was carried. Meeting was adjourned at 8:00pm.

 

Council Meeting – February 2, 2010

 

Wayne Council of PTOs – Council Meeting

February 3, 2010 from 8:00 pm  – 9:30 pm

Randall Carter School

The meeting was called to order at 8:10 pm.

1. Welcome: Laura Stinziano welcomed and thanked everyone for attending this meeting.

2. Officers Reports

Co-Presidents: Citizen’s Advisory Committee (CAC) was discussed by Robyn Kingston. She stated the goal of the committee is to; 1) create awareness of the budget process, and 2) have a pulse on how the community feels. They received great ideas and are creating an online survey to send to the PTO membership. Robyn also mentioned that if you are interested in being on the committee to give her your email address.

VP’s: 2020 Committee was discussed by Karen Marron. This committee is being run by Dr. Sloan and is in place to determine where our school district wants to be in 10 years. Karen mentioned that the 2020 committee and the CAC committee should communicate if there are any budget points that need to be addressed by the 2020 committee. Both Karen Marron and Linda Marchesini from JFK offered praise on the Literacy by Design curriculum currently being taught to one 4th and one 5th grade class at JFK. Linda Marchesini added how the program rates the child’s reading level so you may choose books that are at the appropriate level for your child.

Treasurer: Treasurer’s report was read. Dawn Makowski made motion to accept report and Valerie seconded the motion. Motion was carried. Laura Stinziano then asked for a motion to accept the minutes from the October 21, 2009 Council meeting. Vona then made a motion to accept the minutes from the October 21, 2009 Council meeting. Joyce Morandi seconded the motion. Motion was carried.

3. Committee Reports

a.            Wayne Alliance – Reported by Laura Stinziano. The Wayne Alliance is in need of volunteers. Please attend a meeting if you may be interested. Meetings are held at the Health department in the municipal building on Valley Road on the 3rd Wednesday of each month at 12 noon. A reminder was made that the Magic Masters Game is April 23, 2010. There is a contest for Best School Poster, Most Ticket Sales and Most Popular Tricky Tray Basket. We do ask that each school donate a basket to the raffle.

Suzanne Koranski spoke about the success of Ryan’s Story at two of the middle schools. Next year it will be offered at all 3 middle schools. It will be presented on March 11th at the Y for elementary and middle school families. It is a compelling story about teen depression leading to suicide told by the father about his deceased son.

b.     Children’s Cultural Workshops– Tori Trentacost has been doing a fantastic job. We are at all time high record enrollment number.

c.      Food Pantry Program – Janine DelVecchio reported that deliveries have tapered off.  She thanked Pines Lake who had a drive in January. Randall Carter and Terhune will be having drives in February. The pantry was cleared out to make much more space. The pantry has serviced close to 70 orders this school year.

d.    Project Graduation– Eileen Albanese mentioned that Wayne Hills had to reschedule their parent meeting. They need to recruit parents from lower grades. Next meeting date will be sent via parent notification system instead of home mailing.

e.            SPA – Karen Stack spoke on behalf of SPA. She praised Randall Carter for their Disability Awareness program they had at school. Karen mentioned the Jr. Sheriffs academy will be offering a special camp for kids with special needs this summer.

f.            The Browse and Shop – Audrey Crowe continues to do a wonderful job.   The shop is having a two week 50% off sale. Stop by to purchase or donate.

g.      PTO Chapters Report:

WAYNE VALLEY – Fashion Show and Tricky Tray is March 11, 2010 at the Westmount. Tickets are $55 and go on sale next week. Dawn Makowski

WAYNE HILLS – Fashion Show and Tricky Tray is April 27, 2010 at the Venetian. Tickets are $50 and go on sale soon. Also, Hills and Valley are co-sponsoring Student Awareness Night which is a presentation on “going off to college”. It will be held at Wayne Hills on April 28, 2010 and there is a $5 admission donation. Donations will be sent to a homeless shelter in Paterson.

JFK– TREP$ Marketplace is Friday, March 12 at JFK from 6:30pm – 8:30pm.

PINES LAKE – is having a Play-A-Thon. Money raised will go to Haiti. This event was coordinated by their Kids Care Club; this club was able to work with Hasbro to coordinate this event.  It was mentioned and a new playground has been ordered for Pines Lake.

4. Administrative Reports

a.     Director of Elementary Schools – Dr. Sloan spoke about the 2020 Committee.  Several members took a field trip to Pompton Lakes School to review their newly implemented Literacy by Design program. It was an amazing visit. There will be professional development because this program has a different type of instructional practice. She mentioned the book “Mosaic of Thought” and stated there would be workshops for parents and online connection for parents.

b.     Principal Reports were handed in by Dr. Sloan and are attached to the minutes.

5. Board of Education Report

Bob Ceberio stated that there are budget rumors circulating that are untrue. BOE has not met yet and no one has discussed cutting any programs including Windows and WISE.  Bob also mentioned other untrue rumors, such as, having to pay $400 for football and eliminating services to SPA. He asked to please stop the rumor mill when possible. Simply use the Forum Link on the website get accurate information. Ask any question and it will be answered within 24 hours. Bob also mentioned that the County Superintendent is sending a letter with suggested cuts, he is not sure if this will be mandatory.

The first budget meeting is Thursday, February 11, 2010. He knows the citizens of Wayne are upset about higher taxes. Eileen Albanese asked Bob when we would see a preliminary budget. Bob wants to break it down into components (elementary, middle school, high school, special education etc.).

The new Business Administrator is fantastic – recreated line item by line item budget. Dawn Makowski asked if the board is being realistic. How will they reduce and become more efficient? There was some discussion on whether it is good to cut a lot upfront when you have to cut again if budget doesn’t pass. Some said you still have to cut and present an honest budget. Joyce Morandi stated the board really needs to show parents they have a lean budget to gather support. In conclusion, Jane Hutchison spoke about legislature that may be passed where there would be no budget vote if the budget stays under the 4% cap.

6.    WEA Report  Eda Ferrante announced that the next issue of the Parent Connection Newsletter was available. The teachers all look forward to a passing budget this year. She stated that the teachers, community members, PTOs, BOE and administration need to work together to get the budget passed to continue to provide an excellent education for our kids.

7.      Department Reports

Supv of Health Services, Suzanne Koransky – reported Central Office is supporting the 8th grade mandatory forum on drug and alcohol abuse. Robyn Kingston will get more information on this topic.

A motion was made to adjourn the meeting at 9:00 by Dawn Makowski and was seconded by Maria Beilis; Motion Carried.

Minutes taken by Karen Marron – 2nd Vice President, Wayne Council of PTOs

 

President’s Meeting – November 18, 2009

The meeting was held at Ryerson Elementary School on Wednesday, November 18th, 2009 and was called to order by Laura Stinziano, Co-President who welcomed everyone at 7:30pm.

Kim Essen, Corresponding Secretary, acted as Recording Secretary in the absence of Jamie Lillis and requested a motion to accept the minutes of the prior meeting.  The motion was made by Alice Schiener and seconded by Eileen Albanese with the only note to correct the spelling of Ruby Stanfield’s name.

President’s Report given by Laura Stinziano spoke of the Grand Reopening of the Browse & Shop; a $900 profit was made on that day.  The publicity received was well worth the preparation and hours spent.  A lot of people did not know the Browse & Shop existed and more volume into the store has come from it.  Many people donated a lot of items to the sale from cleaning out their garages and homes.  A special thank you to Linda Machesini and Risa Rizzo (JFK), Maria Beilis (Randall Carter), Rosemary Colella (Anthony Wayne)…and to all PTO members that provided donations and volunteered time to help make the day a success.

1st Vice President’s Report given by Janine DelVecchio reviewed the procedures for the raffle license.  Janine also reminded everyone to check the PTO website for information.

2nd Vice President’s Report given by Karen Marron.  Karen introduced herself and reviewed the procedures for Certificates of Insurance.  Karen’s e-mail is klmarron@hotmail.com .

Treasurer’s Report given by Joyce Morandi spoke of the Annual PTO Audit.  An e-mail went out to all treasurers that their financial books must be given to her by November 25, 2009 for the audit to begin on November 30, 2009.

Kim Essen, Corresponding Secretary had nothing to report.

Old Business – Project Graduation – The Proposed Guidelines for Project Graduation Procedures dated November 18, 2009 were voted on.  A motion was made by Joyce Morandi and Seconded by Christine Salzone, the vote was unanimous and the motion carried.

Old Business – Calendar Raffle – Karen Marron explained the Calendar Raffle, noting that prizes to be awarded on average for the minimum are $3,500.  Our Raffle License will only permit for two calendar raffles per calendar year.  Dawn Makowski questioned the possibility of doing a calendar raffle under an umbrella of all the schools.  Laura Stinziano responded with findings made by Janine DelVecchio that such questions had been asked to the state.  Such a process was not within the guidelines of the state.  All tickets must been kept in one “communal” box to be pulled.  The only way possible was to split all profits evenly district wide and that would not be feasible.  Questions were raised on to how it would be fair for all schools to have a chance at obtaining the license for their individual schools.  After much discussion the following motion was made to incorporate the following into the PTO By-laws in regards to Calendar Raffles:  Two schools for each calendar year, the calendar year runs from January 1 to December 31, will be pulled each June with one alternate.  The alternate will get the license only if the membership of the awarded school turns down the fundraiser.  The two schools awarded the license will have to abstain from the following year.  The motion was made by Karen Marron, seconded by Janine DelVecchio, the vote was unanimous and the motion carried.

The two schools chosen for the 2010 Calendar year are:  Theunis Dey and Schuyler Colfax Middle School and George Washington Middle School as the Alternate.  In June 2010 the next two schools will be chosen along with an alternate.

New Business reported by Laura Stinziano, a reminder regarding Sick Children – The CDC recommends that children be fever free for 24 hours without medication before returning to school and without any flu like symptoms.

Karen Marron spoke regarding a program that they will be introducing at JFK.  Trepps an afterschool program for 4th – 8th graders to start their own business.  The program costs $600 and is line by line instruction.  On March 12th this program will begin and Karen invited everyone to take a look at it she also gave the website www.Trep$.com for anyone who may be interested.

Question and Answers – Joyce Duncan asked the question as to what the other schools were doing in regards to the Talent Shows.  Talent Shows at the three middle schools that were omitted from the school’s budget were given the directive by the Board of Education to get volunteers to put on the shows.   The middle school principals were given the directive.  It is up to the individual PTO as to whether or not they want to offer any funding for the event.

A question from the floor regarding when you needed a raffle license was asked. A permit is required for  all/any raffle but if the prize is under $399 fees are omitted.  Any off premise raffle ticket must have a raffle license number listed on the ticket.

Ruby Stanfield asked a question regarding their practice of giving 25% of the 8th grade portion of the fall fundraiser to off-set the Washington DC trip was an allowable practice.  They give  ½ of the profit over $100 in sales to the child’s trip.  It was agreed that this was an allowable practice.

Dawn Makowski asked everyone to save the date and support the Wayne Valley Project Graduation Fashion Show and Tricky Tray to be held on March 11th at the Westmount Country Club, tickets would be going on sale in the near future and the cost would be $55 per ticket.

Laura Stinziano closed the meeting with a reminder of the PTO Council Holiday Party to be held on January 27thth, 2009  (this date has been changed from the 14th) at the home of Robyn Kingston 10 Stratton Drive at 7:00pm and that invitation would follow.

Dawn Makowski made the motion to adjourn the meeting seconded by Karen Marron.

Attendance for the meeting:  Laura Stinziano, Council, Alice Scheiner, Schuyler-Colfax, Toni Davies, Theunis Dey, Kimberly Amerkanian & Christine Salzone, Falon, Kim Ferrauilo, Packanack, Joyce Morandi, Council, Karen Marron, Council & JFK, Kim Essen, Council, Janine Thompson, Theunis Dey, Michelle Eden, GW, Ruby Stanfield, GW & WV, Eileen Albanese, Hills, Dawn Makowski, WV, Denise Lynch, GW,  Marsha Alechammas, Pines Lake, Joel Lange, Theunis Dey.

 

Council Meeting – October 21, 2009

Albert Payson Terhune School

The meeting was called to order at 7:34 pm.

1. Welcome:  Laura Stinziano welcomed and thanked everyone for attending this meeting.

2. Officer Reports

a.  Recording Secretary’s Report: Jamie Lillis reminded everyone to sign in and asked for a motion to waive the reading of the minutes. Maria Beilis made a motion to waive the reading of minutes and Becky Steiner seconded; motion carried. Valerie Silvesti made a motion to accept the minutes and Marsha Alechammas seconded; motion carried.

b. Corresponding Secretary’s Report: Kim Essen wanted to make sure everyone is receiving Council emails . She reminded everyone to check the website for updates, blogs and procedural information.

c. Treasurer’s Report: Joyce Morandi presented the budget.  Alice Scheiner made a motion to accept the budget and Maria Elliott seconded. All were in favor. Joyce presented the new scholarship cards, and if anyone would like to purchase please contact Joyce. The cards are $50 for 10 cards.

d. Vice-President’s Report: Janine DelVecchio wanted everyone to know she had the bulk mail stamp and certificate of insurance. She also emphasized that the PTO raffle license is to be used for PTO events only.

e. Co-President’s Report: Robyn Kingston explained the proposed condensed PTO Council meeting schedule and canvassed the group to determine if we should proceed in this manner or return to our traditional meeting schedule.  The majority agreed that the new format is a much more efficient choice.  Joyce Duncan was concerned about flexibility and all agreed there was plenty of time to discuss any issues.

f. Co-President’s Report: Laura Stinziano reported the year-end Wayne Council of PTO’s donations towards scholarships. Last year a total of $26,500 was generated from the Browse and Shop, Cultural Arts Programs and PTO dues. She also explained that the calendar raffle license process would be proposed at the November 18th meeting.

3. Committee Reports

a.     The Browse and Shop – Audrey Crowe was hired to oversee daily operations and she is doing a wonderful job.   The Grand Re-opening Yard Sale will be on November 7th.   All of the Council board members have been pitching in to help support the shop; a lot of new merchandise is coming in daily, which is helping to generate more revnues.  A special thank you to Janine DelVecchio for coordinating the efforts to replace the store-front sign. The sign has generated more business.

b.     Children’s Cultural Workshops– Tori Trentacost has been doing a fantastic job. We are at all time high record enrollment number.  We have many new creative programs.  A special thank you to all PTO’s for getting the flyers out in your schools.

c.      Food Pantry Program – Maria Elliott and Janine DelVecchio reported that they delivered 30 orders to date.  Thank you to all presidents for helping to stock the pantry. They will continue to let each school know what they are in need of.

d.    Project Graduation– Janine distributed a copy of the proposed procedures to all presidents via email.  She explained that the original intent of Project Graduation was to provide a drug and alcohol free night to students on graduation night.  She has been in contact with many past and present coordinators to see what we can do to improve the guidelines.  There was concern and discussion on “Project Graduation Event” #3 and # 4 regarding the wording used; stronger language was requested. Eileen Albanese shared her concerns with the students leaving school after graduation to spend time with parents and then returning to school to participate in Project Graduation.  It was also mentioned that we need an Overall Chairperson for Wayne Valley.  There was a motion made by Ruby Stanfield to table the Project Graduation Procedures vote until the 11/18 President’s meeting and it was seconded by Joyce Duncan; motion carried.

e.     Wayne Alliance –  There is an upcoming event on 10/28 at 7pm at George Washington with Dr. Colleta presenting Understanding the Behavior of the Middle School Student. All are welcome.

f.      PTO Chapters Chapter’s Report:

JFK– Vendor night is approaching. It will be held on 11/11 at the Grand Chalet. There are 25 vendors, raffles will be drawn. Tickets are still available.

LAFAYETTE is concerned about their reaching their budget.

PACKANACK loves their new principal.

RYERSON was wondering if anything was settled with school stores being open at lunch.  This will be discussed at the 11/18 meeting.

ANTHONY WAYNE discussed their disappointment with the talent show being cut from the budget.

GEORGE WASHINGTON the PTO cannot fund it and if there were volunteers they would explore having a talent show.

SCHUYLER COLFAX all is great. Mr. Mobilio is doing a great job. They are going ahead with the talent show.

Joyce Duncan suggested that all three middle schools get together and discuss the talent shows with the executive board.

WAYNE HILLS loves their new principal.  On December 2nd  they presenting a play for the senior citizens in local assisted living housing.  Reminded everyone to join A+ Stop and Shop program and how positive the program is.

g.     SPA Karen Stack reported that the open house was a great success. They are getting a lot of positive feedback and looking forward to a great year.  The Sheriff Department is creating a Jr. Police Academy Program specializing with children with disabilities.  They are creating after school programs.

h.    WEA Report Sean Spiller introduced himself and wants everyone to work together for the kids. Eda Ferrante also spoke regarding working together to get the budget passed is our top priority.

4. Administration Reports

a.     Director of Elementary Schools –  Dr. Sloan thanked us for inviting her. She spoke about setting up a committee for the 2020 State Coalition.  We will be looking for real issues, where we want to be as a district. She reported all is well at Camp Warwick. She was spent the day their with Randall Carter students; all schools are scheduled to go.

b.     Principal APT School, Mrs. McGrath  –  spoke about the October Anti- Bullying month.  Their EPIS counselor is working closely with the students about violence prevention.  Looking forward to Halloween.

c.      Supv of Health Services, Suzanne Koransky –  reported she is a strong advocate of Camp Warwick and what a terrific program it is.  She was also there all day and it was a wonderful day.  She also spoke about the Swine Flu and to please keep children home if they are showing any symptoms of illness.  Proper hand washing is essential to preventing H1N1.  She is working closely with the Wayne Board of Health to set up a location to administer the vaccine to people who want the vaccine.  It will not be mandatory.  Lastly, she spoke about each school getting hand sanitizers for the lunch rooms.

5. Board of Education Report

Bob Ceberio presented the a budget communication presentation with Mario Ianelli.  Bob informed all that a committee is being formed of a diverse group parents, teachers, PTO members to help facilitate meetings in which the pubic can not only learn about what comprises our current budget but also weigh in on what our 2010 budget should be.

6. Old Business

a.     Permits- Laura Stinziano reported the correct way to submit a permit is to send to Ronnie Brass first.

b.     Volunteer Police Officers are allowed at events but must be pre-approved by contacting Special Services at the Police Department.

7. New Business

a.     Resignation/Appointment –  Cathy Kazan has resigned from her position as Second Vice-President of the PTO Council and Project Graduation Overall Chairperson.  Cathy has been an asset to our organization for many years and she will be missed; we wish her much luck.  Maria Beilis made a motion to accept the resignation and Valerie Silvestri seconded.; Motioned Carried.   The Co-Presidents appointed Karen Marron as the Second Vice-President for the 2009 -2010 school year. The Executive Board voted on the appointment; Joyce Morandi made a motion to accept the appointment and Kim Essen seconded; Motion Carried. Congratulations to Karen.

b. WEA Donation- Jamie Lillis reported that the WEA was kind enough to donate giftcards to Shoprite for Wayne Council of PTO hospitality needs. Council decided to distribute $50 to each school for hospitality as well as provide the food pantry with gift cards.  Thank you so much to the WEA for all of your continued support.

A motion was made to adjourn the meeting at 10:02 by Alyse Halligan and was seconded by Alice Scheiner; Motion Carried.

 

Jamie Lillis – Recording Secretary

PRESIDENT’S MEETING – SEPTEMBER 16, 2009

                    President’ Meeting – September 16, 2009 

  1. Welcome: Laura Stinziano welcomed all in attendance and thanked everyone for attending this meeting. The meeting started at 9:04am. Alyse Halligan made a motion to approve the minutes and Karen Marron seconded.  All were in favor and the motion carried.
  2. Officer Reports:
    1. Co-President: Robyn Kingston presented the philosophy of trying to meet more efficiently and condensing some meetings this year. If all agree,  we will be combining some presidents, superintendent and council meetings.  By implementing this, we were able to reduce four of our normally scheduled meetings. Instead of hosting a “president’s round table” Robyn encouraged all to use the blog on our website for comparing/sharing information.  We will still have a question and answer section as part of meetings.  If all the presidents are in favor of this new meeting schedule we will continue in this manner; otherwise we will revert to our traditional schedule.
    2. Co-President: Laura Stinziano explained the “new” process for the submitting permit applications.  Permits must be submitted directly to Ronnie Brass first, Ronnie will then forward to the principal for final approval.  Please follow these instructions when applying for all permits. Laura also presented information on our Browse N Shop; our goal is to increase the efficiency/profits of this thrift store. We have hired someone to manage the store during operating hours (Tuesday, Wednesday, Thursday and Saturday from 10-2).  We will be having a grand re-opening celebration.; information will be forthcoming.  We need all PTO President’s assistance in order to be successful.  Please discuss the needs of the Browse N Shop to your PTO membership as we are in need of donations and people to volunteer to work there.  The Browse N Shop helps our children’s’ future.
    3. Cathy Kazan: Explained the need for as well as how to apply for a Certificate of Insurance.  All information can be found on our website.
    4. Janine DelVecchio explained that she is in possession of the raffle license and bulk mail stamp. There is a 200 piece minimum for bulk mail stamping and the mail can only be delivered to Wayne addresses.  Information can be reviewed on our website.
    5. Joyce Morandi  states that there is a limited supply of $5 donation scholarship cards; new cards are at the printer and should be delivered shortly. Ten cards can be purchased for $50; all the proceeds go directly toward scholarships.  Please use scholarship cards for new baby, condolences, etc..
    6. Kim Essen distributed the recent Budget Meeting minutes to everyone’s email. If you didn’t receive the email, please email Kim at Kimmessen@aol.com to ensure you are on the distribution.

3.    Old Business

Calendar Raffle: The state limitation to two calendar raffles per year drew table discussion. Janine DelVecchio will continue to review best practice ideas and propose options at next meeting.

4. New Business

Karen Marrin shared information on a new program Stop and Shop is running (A+ Bonus Bucks).  Each participating school can gain monetary rewards by registered parent’s patronage to the store. The reward is payable directly to the school (not PTO).  Each principal must register his or her school in order to participate.  We encourage each President to make a plan with the principal as to where this money will be designated.

Denise Lynch mentioned that there are rumors circulating regarding the departure of our superintendent.  Please try to attend the Board of Ed meeting on Thursday evening.  Robyn Kingston suggested that if anyone has concerns/opinions to send an email to our board members, you have a right to speak as a parent.  However, as representatives of the PTO,  all comments to our membership must remain unbiased.

  1. Question and Answer

The question of the PTO purchasing Purell hand sanitizer for school use in light of swine flu concerns was discussed.  Some elementary children have recess first and are not permitted to wash their hands before eating.  However, Robyn Kingston mentioned that she had spoke to Suzanne Koran sky regarding this subject and she has advised against Purell use in the school; the alcohol content level can be dangerous if misused and just washing with soap and water (or moist novelettes) are recommended.

School signs are the property of the school and it is each school’s responsibility to maintain them. If you have any issues, please contact Bob Wache.

Thank you for blogging information regarding the recent use of Sunrise Deli for Welcome-Back teacher’s breakfast.; feedback was very positive.

Ryerson’s playground dedication ceremony will be held this Friday.

Denise Lynch made a motion to adjourn the meeting  at 9:51 am and Joyce Morandi seconded.

Jamie Lillis – Recording Secretary

 

 

 

Budget Meeting – July 29, 2009

Budget Meeting – July 29, 2009

1. Welcome: Robyn Kingston and Laura Stinziano welcomed everyone for attending this meeting. A special thank you to Karen Marron for her great idea of getting all the schools together to discuss the budget process.

2. Robyn Kingston discussed who should be involved in the budget process and each school reported the procedure they use; most schools include members of the executive board in their process. Considering the recent state our our economy, Robyn wanted everyone to be fiscally responsible during forefront of their process and Council is asking all boards to please try to responsibility trim your budgets where possible.

3. Joyce Morandi went over the proper creation of a budget. The best way to create a budget is to use last years budget and the actual expenses as your guide.  All proposed budgets must be balanced which means that total expenses must equal total income.  Please review all of last school year’s expenses and review if anything can be trimmed back.

A. She explained that each school is an individual chapter, however, we are all under the umbrella of one tax identification (The Wayne Council of PTOs).  It is extremely important to keep diligent records according to our stated policies as any violations could jeopardize our entire organization’s non-profit status. . Joyce requested that each school send her an updated budget once it has been approved/voted on.

B.  Joyce also discussed that each school should have either a miscellaneous or President’s Fund (not both); funds in either line item should not exceed $250.00, anything spent above this amount would need to be voted on.

C. Janine DelVecchio explained the voting process in order to implement your budget. Every PTO budget needs to be voted on and all paid PTO members can cast a vote.  Janine suggested sending out a flyer and inviting all parents to attend and vote.  After a vote has been made and budget is accepted, you may not make any changes without another vote.  The budget is a fixed report and budgeted line items cannot be changed after a vote.  You can vote to exceed spending within a certain line item but you cannot change the actual budgeted amount.

4. Robyn Kingston explained that once you hit your budget for the year STOP fundraising. If you are having a spring fundraiser, be responsible. It is imperative for all Presidents to be aware of their actual budget balance. Excessive fundraising or having a very large excess fund amount at year-end is mismanagement.

5. Potential line items /programs to explore:

·      District synergy – Robyn Kingston discussed how some schools have joined together to get better leverage/prices for their holiday fairs. If we do work together with other vendors, we should be able to contract premium services and prices as our school district is so large.

·      Robyn Kingston also discussed the launch of our Wayne Council of PTOs website. She requested that everyone access the site and to please provide feedback; it is a work in progress: http://www.waynecouncilofptos.web.com/

Robyn Kingston and Laura Stinziano thanked everyone for coming and thanked Cathy Kazan for the building arrangements as well as wonderful hospitality.

Respectfully,  Jamie Lillis-Recording Secretary